Privacy Policy Notice
The policy: This privacy policy notice is for this website; [www.routemarketing.co.uk] and served by Route Marketing Ltd – Registered at Companies House Cardiff, No. 04232432. Registered Office: 1276-1278 Greenford Road, Middlesex UB6 0HH and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website. This privacy policy may be updated from time to time in response to changing legal, technical or business developments. Please ensure that you re-visit our privacy policy for any such updates and changes.
Policy key definitions:
- “I”, “our”, “us”, or “we” refer to the business, [Route Marketing Ltd / The Centre].
- “you”, “the user” refer to the person(s) using this website.
- GDPR means General Data Protection Regulation.
- PECR means Privacy & Electronic Communications Regulation.
- ICO means Information Commissioner’s Office.
- Cookies mean small files stored on a users computer or device.
Processing of your personal data
Under the GDPR (General Data Protection Regulation) we control and process any personal information you provide to us electronically in the following ways. Unless otherwise defined, we only process your personal data for providing estimates, quotations, proposals, consultancy, market research, design & print, direct marketing services, exhibitions & events and business support services relating to The Centre, accounting & administrative purposes.
We will not keep your data for longer than necessary for the purposes inside of this policy, please note that there are different retention periods for each type of lawful basis.
We are registered with the ICO under the Data Protection Register, our registration number is: Z9768268.
Lawful basis: Consent
When making an enquiry regarding any Route Marketing Ltd or The Centre services you will be asked if we can contact you for updating you with future information. For instance you ticking a box on our preferred supplier questionnaire in order for us to send this information on to our procurement partner.
You may however opt-out of receiving marketing material from us at any time by simply clicking the “unsubscribe” link at the footer of any marketing email or by contacting us by phone or email.
Lawful basis: Contract
We will need to collect your data to comply with our own contractual obligations. As an outsource service business and in order for us to provide our services in a professional manner we will require certain information. For example, if you were to have a mail forwarding address with us, we would need to have your name and address where you would like your mail forwarded for us to be able to correctly carry out our service. For services that do not require such information we will not ask you for any personal details – this would include any service that does not require an invoice. In order for us to provide a quotation for any of our services (excluding any published prices for The Centre Services) we will need your contact details in order to provide the quotation. Any confirmed pricing or further information about our services submitted to you either electronically or by mail will be processed under this lawful basis. Any request for confirmed fees for The Centre Services that have been discussed or requested, including via a third party and that have been submitted electronically or by mail will also be included within this lawful basis.
Lawful basis: Legal obligation
In certain circumstances if the law requires us to, we may need to collect and process your data. For example in the case of fraud we may need to pass your data on to law enforcement agencies as required by UK or EU Law.
Lawful basis: Vital interests
We can process your personal data if it’s necessary to protect someone’s life. This could be the life of you (the data subject) or someone else.
Lawful basis: Legitimate interests
In order to pursue our legitimate interests, on occasions we will process your data in a way which might be reasonably expected as part of running our business and which does not materially impact your rights, freedom or interests.
If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.
Please refer to our “Third Parties List” below in regard to who your information may be shared with.
Third Parties List
Please be aware that we may disclose your information to the following categories of business. Please note that we will never sell or transfer your data to any third party or for any other purpose except to fulfill a contract or specific order placed with Route Marketing Ltd or The Centre.
WorldPay Zinc, GoCardless, BBX UK Ltd, Experian, Inclarity Communications, Mailchimp or other email marketing providers , Royal Mail, Credit agencies, Media partners (Including: Radio Stations, Newspapers – Local & National Titles, TV Stations, Magazines, YouTube), Solicitors, Specific industry bodies and associations, Accountants, Any Field Marketing Sites, Specialist Production Companies, Data Houses, Postal & Courier Services, Outdoor Advertising & Street Furniture Companies, Cinemas , Transport Companies. This list is not exhaustive.
Where necessary you will be notified if your data is shared with any Third Party.